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Collecting and using personal data of clients, suppliers and other contractors
We would like to draw your attention to the fact that we will collect and use the personal data you provide to us as this is necessary to be able to enter into and perform any agreement with you. This applies both to our (potential) clients and to parties from whom we buy goods and/or services.
If you are a (potential) client of ours, we will use your data to be able to send you an offer, to determine which specifications or requirements a particular product or service must comply with, to deliver goods or carry out work for you, to invoice, and to communicate with you smoothly and efficiently on the performance aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal data is necessary for entering into and performing the agreement. In the event of purchases, this is necessary to inform you which specifications or requirements a particular product or service must comply with, to send you a request for an offer or to place an order with you, to pay your invoices and to communicate with you smoothly and efficiently on other aspects of the agreement.
You are not obliged to provide us your personal data. If you do not provide us with personal data or with insufficient personal data, it is possible that we are unable to carry out the activities listed above.
Transfer to third parties
In connection with the performance of any agreement with you, it might be the case that we have to transfer your personal data to parties who supply us with parts, materials and products or who carry out work on our instruction. In addition, we use internal server space for the storage of (parts of) our sales and purchase administration, of which your personal data forms part. For that reason, your personal data is provided to our server space provider. We also make use of Microsoft Office and the accompanying storage facilities for e-mails and other files. Finally, as we use a newsletter mailing service, your data is passed on to the provider of this service.
Direct marketing
If you have given permission to this end, we will store and use the personal data you have provided to keep you personally informed in the future via e-mail of our existing and new products and services and possibly make you an offer in respect of those. Each time we send you a promotional e-mail, you have the option to let us know that you no longer wish to receive them. Please see the unsubscribe link at the bottom of each mailing.
Website
Debets Schalke & DS Hortitrade only use technical and functional cookies and analytical cookies that do not breach your privacy on the websites. A cookie is a small text file that is stored on your computer, tablet, or smartphone during your first visit to our websites. The cookies are necessary for the technical operation of the website and for your ease of use. The cookies make sure the website operates properly and remember your preferred settings for example. It also allows us to optimise our website. You can reject cookies by setting your internet browser so that it no longer stores cookies. You can also remove all the information stored previously via your browser settings.
Personal data retention period
If you have requested a quote from us but did not become a client, we will delete your personal data no later than two years after our last contact. If you provided us with a quote and we did not become your client, we will delete your personal data no later than one year after our last contact. If you became our client, or we became yours, we will retain your personal data for seven years after the end of the financial year in which our agreement is fully executed. This seven-year retention period aligns with the legal obligation to maintain records for the Tax and Customs Authority. After this period, your personal data will be deleted.
Your rights
You have the right to request access to your personal data that we hold. If necessary, you may also ask for amendments or corrections to any inaccuracies in your data. Additionally, you have the right to request the deletion of your personal data or to restrict its processing. You may also object to the collection and use of your personal data, or file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). Furthermore, you can request that we provide your personal data to you or transfer it to a third party. To exercise any of these rights, please contact us at [email protected]. For any questions or more information regarding the collection and use of your personal data, feel free to reach out to us.